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Public folders

As we communicated, data from public folders was not migrated to G Suite. It is important to note that public folders as a service will no longer be available. Your data will be accessible through the legacy version of Outlook until April 30.

Below is a chart of options to consider​ ​​for how to manage your data going forward. If you do not migrate your public folder data, VITA can provide it to you upon request.

If you have any questions, please contact your customer account manager.

Type of Public Folder Object

Support
in Gmail

Google Object Name

Individual
Use

Shared
with Others

Option 1

Option 2


Mail Enabled Public Folder/email messages


Yes


Mailbox


Convert to .pst and import into your individual inbox using
GSMMO


See Option 1 and Option 2


Shared Mailbox Account

- Request new COV Account with Gmail mailbox or use existing
- Import data from .pst file into new Gmail mailbox using
GSMMO
- Share mailbox as necessary with up to 24 users


Google Group/Collaborative inbox

No migration path to a Google Group/Collaborative inbox. 


Calendar


Yes


User Calendar, Shared Calendar (user owned), or Calendar Resource


Recreate appointments new in Google

 

 


See Option 1

 

 

 


Create New Shared Calendar

- Recreate appointments new in Google
- Share calendar as necessary


Request a blank calendar resource

- Submit request to Tempus Nova for blank resource calendar
- Identify calendar owner

 


Task list


Yes


Task


Manually recreate in Google Task


There are no sharing options for tasks in Google

 

 


Distribution list


Yes


Collaborative Inbox/Google Group


Recreate manually in your individual contacts


See Option 1


Distribution List in Active Directory
- Submit VCCC request

 


Contacts


Yes


Personal Contacts


Recreate manually in your individual contacts or c
onvert to .pst and import into your individual contacts using GSMMO

 

See Option 1


Create in Global Addresses

-Submit VCCC request for creation of contact
-Will be synced to Gmail

 


Miscellaneous files


No


N/A


Copy to local, shared drive, SharePoint