Home‎ > ‎

Google Drive

Learn about the benefits of and how to use Google Drive


Coordinate first responders during an emergency
  • With an automated process, teams can spring more quickly into action.
  • Time which might have been spent on preparing files is instead spent on organizing a response.
  • With standardized files, processes are also standardized, which makes it easier to compare results and make incremental improvements.
  • Individual responders can update files quickly while on the go.
  • All the details from each responder are collected together into the same files from the start.
  • The onsite team works more efficiently together, and the in-house team is kept informed of the details of the situation as it develops.
  • Witness and bystander statements are collected while the details are fresh.
  • First responders are guided in their questioning so that details are less likely to be overlooked.
  • The debrief process is organized and complete, with every detail recorded and tracked in one organized set of documents.


Publish resources on public websites
  • Quickly and easily provide information to the public on services and projects they are interested in.
  • Easily maintain websites—no IT help is required to build sites and update content.
  • Save time because changes made to Drive files are automatically reflected anywhere they are used in Sites.
  • Quickly and easily set up Analytics to get insights into the effectiveness of websites based on actual usage.
  • See the traffic and usage patterns at any point in time with visual graphs and charts.


Troubleshoot videos with live video calls
  • Workers can show problems instead of explaining them, reducing the time spent resolving difficult issues.
  • Workers have quick and easy access to solution documentation.
  • Issues can be escalated or reported to managers more easily.


Report site safety incidents electronically
  • Electronic forms are immediately accessible—employees don't have to leave the incident site to report an issue.
  • Data is tracked consistently with required fields and dropdown menus.
  • Immediate reporting keeps the job site safer.
  • Managers who are not onsite get better information about safety hazards.
  • Workers make clearer reports and track accountability better.
  • The reporting process is faster and easier.
  • Safety managers receive alerts as soon as an incident is reported.
  • They can easily review complex data for faster decision making.
  • Managers can maintain historical records of incidents without needing paper copies or duplicate entries.


Centralize support for connected workers
  • Improve worker access to manuals from mobile devices, helping them spend less time looking for physical copies.
  • Connected workers always have the right documentation to hand.
  • Keep office areas free of bulky manuals.
  • Workers can report issues to managers faster.
  • Both experts and workers have faster access to solution documentation.
  • Workers search previous posts to see if others have had similar issues.
  • Managers track trends in worker issues, identify tasks that need additional training, and update policies and procedures as needed.
  • Everyone can read about issues and responses, and have access to a log of how those issues were resolved.


Provide multi-channel support for remote workers
  • Improve worker access to manuals from mobile devices, helping them spend less time looking for physical copies.
  • Workers always have the right documentation available, no matter where they are.
  • Keep office areas free of bulky manuals.
  • Workers can show problems instead of describing them, reducing the time spent resolving difficult issues.
  • Workers can report issues to managers faster.
  • Both experts and workers have faster access to solution documentation.
  • Workers search previous posts to see if others have had similar issues.
  • Managers track trends in worker issues, identify tasks that need additional training, and update policies and procedures as needed.
  • Everyone can read about issues and responses, and have access to a log of how those issues were resolved.


Provide remote training to connected workers
  • Make training more accessible and easier to review.
  • Simplify the onboarding process for new workers.
  • Keep better completion records.
  • Identify areas for training improvement.


Collect article ideas on the go
  • Capture ideas in the moment, from anywhere, along with various media types to give it more context.
  • Easily transfer Keep ideas to Docs without switching apps or losing time.


Collect competitor intelligence from the field
  • The field teams can easily collect notes and add photos, images, voice-to-text, or drawings as needed.
  • The team lead can see all the notes and organize them by competitor, product, or other details with labels.
  • They can add all the relevant notes to a competitive intelligence document for further discussion.


Create short to-do's for facilities staff
  • Each team member has their own set of tasks they can review and check off from their mobile device.
  • Managers or their employees can add notes or images to the list for clarification.



Collaborators have the capability to delete files & folders, add & remove files and folders, share or unshare files and folders, edit files, comment or suggest edits in files, and/or view files & folders within Google Drive.




Best Practices for Google Drive

Click here to find more information about the best practices for using Google Drive.