Learn about the benefits of and how to use Google Drive
Coordinate first responders during an emergency - With an automated process, teams can spring more quickly into action.
- Time which might have been spent on preparing files is instead spent on organizing a response.
- With standardized files, processes are also standardized, which makes it easier to compare results and make incremental improvements.
- Individual responders can update files quickly while on the go.
- All the details from each responder are collected together into the same files from the start.
- The onsite team works more efficiently together, and the in-house team is kept informed of the details of the situation as it develops.
- Witness and bystander statements are collected while the details are fresh.
- First responders are guided in their questioning so that details are less likely to be overlooked.
- The debrief process is organized and complete, with every detail recorded and tracked in one organized set of documents.
Publish resources on public websites - Quickly and easily provide information to the public on services and projects they are interested in.
- Easily maintain websites—no IT help is required to build sites and update content.
- Save time because changes made to Drive files are automatically reflected anywhere they are used in Sites.
- Quickly and easily set up Analytics to get insights into the effectiveness of websites based on actual usage.
- See the traffic and usage patterns at any point in time with visual graphs and charts.
Troubleshoot videos with live video calls - Workers can show problems instead of explaining them, reducing the time spent resolving difficult issues.
- Workers have quick and easy access to solution documentation.
- Issues can be escalated or reported to managers more easily.
Report site safety incidents electronically - Electronic forms are immediately accessible—employees don't have to leave the incident site to report an issue.
- Data is tracked consistently with required fields and dropdown menus.
- Immediate reporting keeps the job site safer.
- Managers who are not onsite get better information about safety hazards.
- Workers make clearer reports and track accountability better.
- The reporting process is faster and easier.
- Safety managers receive alerts as soon as an incident is reported.
- They can easily review complex data for faster decision making.
- Managers can maintain historical records of incidents without needing paper copies or duplicate entries.
Centralize support for connected workers - Improve worker access to manuals from mobile devices, helping them spend less time looking for physical copies.
- Connected workers always have the right documentation to hand.
- Keep office areas free of bulky manuals.
- Workers can report issues to managers faster.
- Both experts and workers have faster access to solution documentation.
- Workers search previous posts to see if others have had similar issues.
- Managers track trends in worker issues, identify tasks that need additional training, and update policies and procedures as needed.
- Everyone can read about issues and responses, and have access to a log of how those issues were resolved.
Provide multi-channel support for remote workers - Improve worker access to manuals from mobile devices, helping them spend less time looking for physical copies.
- Workers always have the right documentation available, no matter where they are.
- Keep office areas free of bulky manuals.
- Workers can show problems instead of describing them, reducing the time spent resolving difficult issues.
- Workers can report issues to managers faster.
- Both experts and workers have faster access to solution documentation.
- Workers search previous posts to see if others have had similar issues.
- Managers track trends in worker issues, identify tasks that need additional training, and update policies and procedures as needed.
- Everyone can read about issues and responses, and have access to a log of how those issues were resolved.
Provide remote training to connected workers - Make training more accessible and easier to review.
- Simplify the onboarding process for new workers.
- Keep better completion records.
- Identify areas for training improvement.
Collect article ideas on the go - Capture ideas in the moment, from anywhere, along with various media types to give it more context.
- Easily transfer Keep ideas to Docs without switching apps or losing time.
Collect competitor intelligence from the field - The field teams can easily collect notes and add photos, images, voice-to-text, or drawings as needed.
- The team lead can see all the notes and organize them by competitor, product, or other details with labels.
- They can add all the relevant notes to a competitive intelligence document for further discussion.
Create short to-do's for facilities staff - Each team member has their own set of tasks they can review and check off from their mobile device.
- Managers or their employees can add notes or images to the list for clarification.
Collaborators have the capability to delete files & folders, add & remove files and folders, share or unshare files and folders, edit files, comment or suggest edits in files, and/or view files & folders within Google Drive.
Best Practices for Google Drive
Click here to find more information about the best practices for using Google Drive. |
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