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POP accounts

To configure your agency-approved POP account please use the following information:

Server: pop.gmail.com
Port: 995
Email: sample@agency.virginia.gov

Log in to the account in Gmail and configure the following settings:

In the settings area under Forwarding and POP/IMAP, enable POP with one of the two available settings.
Set up two-factor authentication for the account with these instructions: https://support.google.com/a/answer/184711?hl=en
Create an app-specific password to get a password for the account: https://support.google.com/accounts/answer/185833

Create a Gmail Application-Specific Password to Use POP or IMAP

Important: To configure Gmail mailbox settings you must log into the account using the COV Active Directory Password. This must be done off the COV network and can be done on any device. We suggest using a mobile hotspot for connectivity.

Create a Gmail Application Specific Password to Use POP or IMAP Access (2-Step Verification Enabled)

To generate a new password for an email program, utility or add-on to access your Gmail account through IMAP or POP with 2-step authentication otherwise enforced:

1. Click your name or photo near your Gmail inbox's top right corner.

2. Follow the My Account link in the sheet that has appeared.

3. Click Signing in to Google under Sign-in & security.

4. Click Settings under 2-Step Verification in the Password section.

5. Now click App passwords under Password & sign-in method.

6. If prompted for your Gmail password, enter your password over Enter your password and click NEXT.

7. Make sure Mail or Other (custom name) is selected in the Select app ▾ drop-down menu.

If you selected Mail, choose a computer or device from the Select device ▾ menu.

If you selected Other (custom name), type the application or add-on and, optionally, device (like "Mozilla Thunderbird on my Linux laptop") over e.g. YouTube on my Xbox.

8. Click GENERATE.

9. Find and immediately use the password under Your app password for your device.

Important: Type or copy and paste the password into the email program right away, Gmail add-on or service immediately. You will not see it again.

Tips: You can always generate a new password, of course; make sure you revoke passwords previously set up but no longer used for the same application.

Use the password specifically and only for that email application, service or add-on.You can revoke any application-specific Gmail password without affecting passwords set up for other applications.

Click DONE.

For POP3 FAQs, click here.