File encryption limits for Virtru for Drive

Secure file upload

Description: 

• Encrypt a new file and upload to Google Drive

Expected Behavior:

• The file is successfully uploaded to Google Drive in the encrypted .tdf format

Usage:

• Click ‘New’ button > Click ‘Secure File Upload’ > Choose file > Click ‘Open’ 
  • For keyboard navigation, please click the ‘New’ button and then use the following hotkey: Ctrl + Alt + Shift + Fn + F1

Encrypt existing file (and copy)

Description:

• Encrypt a copy of the existing file already uploaded to Google Drive

Expected Behavior:

• A copy of the selected file is successfully re-uploaded in the encrypted .tdf format
• For google collaborative documents, this will create a static copy equivalent 
• docs>docx, sheets>xlsx, slides>pptx

Usage:

• Right Click the desired file > Click ‘Make an encrypted copy’
  • For keyboard navigation, please right-click a file and then use the following hotkey: Ctrl + Alt + Shift + Fn + F4

Encrypt existing file (in place)

Description:

• Encrypt the existing file already uploaded to Google Drive

Expected Behavior:

• The file is successfully replaced with an encrypted file in the encrypted .tdf format
• Not available for Google collaborative documents (docs, sheets, slides)

Usage:

• Right Click the desired file > Click ‘Encrypt’
  • For keyboard navigation, please right-click a file and then use the following hotkey: Ctrl + Alt + Shift + Fn + F3

Recursive folder encrypt (in place)

Description:

• Encrypt files within an existing folder already uploaded to Google Drive
  • Note: If contents of the folder total more than 250mb combined we recommend encrypting the files individually.

Expected Behavior:

• The files within the folder are replaced with encrypted versions of the files in the encrypted .tdf format
• Not available for Google collaborative documents inside of the folder (docs, sheets, slides)
• The folder must contain only static document types

Usage:

• Right Click desired folder > Click ‘Encrypt ’

Recursive folder encrypt (and copy)

Description:

• Creates a new copy of the folder with all files encrypted inside the new folder already uploaded to Google Drive
  • Note: If contents of the folder total more than 250mb combined we recommend encrypting the files individually.
• Adds "encrypted copy" to the folder name

Expected Behavior:

• A new copy of the folder is created with all of the files inside encrypted in the encrypted .tdf format
• For google collaborative documents inside of the folder, this will create a static copy equivalent 
• docs>docx, sheets>xlsx, slides>pptx

Usage:

• Right Click the desired folder > Click ‘Make an encrypted copy’

Recursive folder decrypt (and copy)

Description:

• Creates a new copy of the folder with all files decrypted inside the new folder already uploaded to Google Drive
  • Note: If contents of the folder total more than 250mb combined we recommend encrypting the files individually.
• Adds "decrypted copy" to the folder name

Expected Behavior:

• A new copy of the folder is created with all of the files inside decrypted. 

Usage:

• Right Click desired folder > Click ‘Make a decrypted copy’

Recursive folder decrypt (in place)

Description:

• Decrypt files within an existing folder already in Google Drive
  • Note: If contents of the folder total more than 250mb combined we recommend encrypting the files individually.

Expected Behavior:

• The files within the folder are replaced with decrypted versions of the files.

Usage:

• Right Click desired folder > Click ‘Decrypt’

Drag and drop encrypt

Description:

• Drag files from the local machine to Google Drive and encrypt before the files are uploaded.

Expected Behavior:

• The file(s) are successfully uploaded and encrypted

Usage:

• Highlight the desired file(s)> Click and drag the file(s) over to Drive >Select Encrypt and upload
• Security options available on upload and encrypt
  • Disable re-sharing
  • PDF watermarking
  • Set expiration time

Download and decrypt

Description:

• Download a decrypted copy of the file directly to the machine

Expected Behavior:

• A copy of the file is successfully decrypted and downloaded to the user's machine.
• Note: Existing encrypted file in Drive is not modified.

Usage:

• Right Click the desired file > Click ‘Download a decrypted copy’
  • For keyboard navigation, please right-click a file and then use the following hotkey: Ctrl + Alt + Shift + Fn + F7

Decrypt (and copy)

Description:

• Creates a decrypted copy of an encrypted file and saves to Drive

Expected Behavior:

• A decrypted copy of the file is successfully created in Drive

Usage:

• Right Click the desired file > Click ‘Make a decrypted copy’
  • For keyboard navigation, please right-click a file and then use the following hotkey: Ctrl + Alt + Shift + Fn + F6

Decrypt (in place)

Description:

• Decrypts the file and saves in place

Expected Behavior

• The file is successfully decrypted in Drive
• Decrypted file replaces the encrypted file in Drive

Usage:

• Right Click the desired file > Click ‘Decrypt’
  • For keyboard navigation, please right-click a file and then use the following hotkey: Ctrl + Alt + Shift + Fn + F5

Share an encrypted file

Description:

• Shares an encrypted file with an authorized user

Expected Behavior:

• Access to the desired file is granted to the authorized user(s)
• Note: Same experience as Google Drive (email notification)

Usage:

• Right, Click a desired file > Click ‘Share…’ > Enter Username of recipient> Click ‘Send’

View encrypted file that is shared with you (Option 1)

Option 1: Using the email notification link and Virtru Secure Reader

Description:

• Allows authorized user to view a shared encrypted file

Expected Behavior:

• The user will be asked to authenticate then will be able to view file

Usage:

• Open notification email > Click “View Protected File” > Follow authorization steps (depicted below)

Google Inbox (view):

Outlook Inbox (view):

Verify Account Ownership:

Select Login with Google:

Click Authorize

Then click Allow on Google permissions page

The file is successfully decrypted by the authorized user(s) and ready for viewing

View encrypted file that is shared with you (Option 2)

Option 2: Using Google Drive native interface in the “shared with me” section of your google drive.

Description:

• Allows authorized user to view a shared encrypted file

Expected Behavior:

• Decrypt (and copy) option:
  • This will place a decrypted copy of the file in your drive
• Decrypt (in place) option:
  • This will decrypt the file in place
  • NOTE: This option will decrypt the file for everyone that has access to the shared file in Google Drive.
  • Example:
    • User A shares a file with User B
    • User B Decrypts the file in place
    • Both User A and B will have the file decrypted in Drive
• Download and Decrypt option
  • A decrypted copy of the file is downloaded to the user’s machine 

Usage:

• Choose one of the following:
  
  • Right Click the desired file > Click ‘Decrypt (and copy)’
  • Right Click the desired file > Click ‘Decrypt (in place)’
  • Right Click the desired file > Click ‘Download and decrypt’

Revoke access

Description:

• Revoke access to an encrypted file

Expected Behavior:

• The authorized user(s) loses access to the 4encrypted file

Usage:

• Right Click the desired file > Click ‘Security Options’ > In right side pane click ‘Revoke Access from all Guests’

Disable resharing

Description:

• Prevent users from resharing an encrypted file

Expected Behavior:

• The authorized user(s) are unable to share the file with another user(s)

Usage:

• Right Click the desired file > Click ‘Security Options’ > In right side pane click ‘Disable resharing’ check mark
• Should turn blue to denote Enabled

Access expiration

Description:

• Allows a user to set a custom expiration which automatically revokes access to the encrypted file at expiration time

Expected Behavior:

• The authorized user(s) loses access to encrypted content once access time has expired

Usage:

• Right Click the desired file > Click ‘Security Options’ > In right side pane click ‘Set access expiration’ checkbox (should turn blue to denote enabled)

PDF watermarking

Description:

• Places a watermark on a PDF file

Expected Behavior:

• The PDF file will be watermarked with the email address of the user that selected to watermark the file. 

Usage:

• Right Click the desired file > Click ‘Security Options’ > In right side pane click ‘PDF Watermarking’ checkbox (should turn blue to denote enabled)

File versioning

Description:

• Upload a new encrypted version of the same file

Expected Behavior:

• A new version of the encrypted file is uploaded in place
• Note: If a file is shared with you, you must add the file to “My Drive” before you can upload a “New Secure Version”

Usage:

• Right Click desired file > Click ‘Manage Versions’ > Click ‘Secure Upload New Version’

Viewing a .tdf file on mobile (iOS only) 

Description:

• Opening a file on an iOS device using the Virtru mobile app

Expected Behavior

• Viewing a .tdf file from the Google drive mobile app
• Open the file using the Virtru mobile app for decryption

Usage:

• Select the file in the google drive mobile app> click the three dots on the top right>select "Open-in">select "Copy to Virtru"